Case studies

System and Business Process Improvements for Foreign and Commonwealth Office Phase B

Requirement

• Improvements to coding for project accounting (PA) and non-project accounting transactions derived from the Purchasing and Payables applications
• Enhancements to the Payroll and Projects integration process to deliver increased efficiency to project and General Ledger transaction recording and business process timing
• Improvements to Project Programme Spend redistribution
• Enhancements to Project Expenditure and Invoice Detail Reporting

Solution

• Used Prōject application and business process expertise to help deliver process improvements to the FCO finance, procurement, project and HR disciplines
• Implementation of new business processes and the re-engineering of existing processes to drive efficiencies
• Enhancements to the Purchasing and Payables applications to control the account generation for project and non-project accounted transactions
• Personalisation of professional and web forms to prevent the use of project related control accounts during P2P transaction entry
• Revised business process for integrating Payroll costs to Projects and GL
• Increased Project, Payroll and HR application configuration to facilitate the integration of Payroll costs into Projects and GL
• Capitalised on Prōject Oracle Projects application knowledge and expertise to further classify Spend Projects for budget groupings and reporting
• Creation of new project expenditure redistribution process and transaction upload
• Development of additional project reporting allowing greater granular visibility of project accounting transactions with sub ledger detail
• Reduced business processing time allowing redistribution of effort and focus in other business critical areas
• Benefited from vast expertise and knowledge transfer from Prōject including application skills transfer
• Benefit of vast experience with other Public Sector clients resulting in an increased industry awareness and focus